Ensuring Smooth and Efficient Project Delivery
At QuontCost Quantity Surveyors, we understand that clear, well-managed contracts are essential for the success of any construction project. Our Contract Administration service ensures that every aspect of your project’s contracts is handled professionally, helping you avoid disputes, stay compliant, and deliver your project on time and within budget.
From drafting initial contract documents to managing variations and ensuring compliance with legal obligations, QuontCost’s contract administration expertise ensures a seamless project experience for all stakeholders.
What is Contract Administration?
Contract administration is the management and oversight of all contractual agreements made between parties during a construction project. It involves ensuring that all obligations are met, variations are handled correctly, and payments are managed efficiently, all while minimizing the risk of disputes or misunderstandings.
At QuontCost, our contract administration services cover the entire project lifecycle—from pre-construction agreements through to project handover—ensuring that both clients and contractors are protected and that all work proceeds as planned.
Our Approach to Contract Administration
- Contract Drafting & Negotiation
Our team of expert contract administrators begins by working closely with you to develop comprehensive, clear, and fair contract documents. We ensure that the terms and conditions reflect your project goals while protecting your interests. Additionally, we assist in negotiating terms with contractors, suppliers, and other key stakeholders. - Contract Management & Compliance
We actively manage contracts throughout the project to ensure compliance with legal, financial, and technical requirements. Our team monitors performance to verify that all parties adhere to their contractual obligations, ensuring that work is delivered on time and to the specified quality. - Variation Management
Changes are inevitable in construction projects. QuontCost ensures that any changes to scope, timelines, or costs are managed efficiently, with clear documentation and negotiation to avoid disputes. We ensure that all variations are properly recorded and that the financial and time-related impacts are fully understood. - Payment Management
We provide detailed oversight of the payment process, ensuring that all invoices and payment applications are properly reviewed and approved before any funds are released. This ensures that contractors and suppliers are paid fairly and on time, maintaining a good working relationship throughout the project. - Claims and Dispute Resolution
Should any claims or disputes arise during the project, our contract administrators work to resolve them quickly and efficiently, minimizing any impact on project timelines and budgets. We provide expert guidance on how to handle claims, ensuring that all parties remain compliant with the contract terms and minimizing the risk of litigation. - Project Close-Out & Handover
At the completion of the project, we manage the close-out process, ensuring that all contractual obligations have been met and that any remaining issues, such as defects, are promptly addressed. We facilitate the handover of final documentation and ensure a smooth transition from construction to operation.
Our Contract Administration Services Include:
- Contract Preparation & Negotiation
We draft, review, and negotiate contract terms to ensure fairness and clarity for all parties involved. - Contract Monitoring
Our team continuously monitors contract performance to ensure that the work is delivered according to the agreed terms, conditions, and timelines. - Change Control & Variation Management
We manage any changes to the contract, ensuring they are documented and agreed upon by all parties to avoid confusion or conflict later on. - Payment Certification & Cash Flow Management
We review and approve payment applications to ensure that contractors are paid fairly for work completed, maintaining accurate cash flow throughout the project. - Dispute Avoidance & Resolution
We provide proactive solutions to avoid disputes, and should issues arise, we work quickly to resolve them through negotiation and mediation. - Final Account Preparation
At the end of the project, we prepare the final account, ensuring all financial matters are settled and the project is closed successfully.
Why Choose QuontCost for Contract Administration?
- Expertise & Experience:
Our team consists of highly experienced contract administrators with in-depth knowledge of construction law, industry standards, and contract management best practices. - Proactive Management:
We don’t just react to issues—we proactively manage contracts to prevent problems before they arise, ensuring smooth project delivery. - Risk Mitigation:
We help protect your project from legal and financial risks by ensuring that all contracts are robust, clear, and effectively managed. - Tailored Solutions:
Every project is different, and we tailor our contract administration services to meet the unique requirements of your project, industry, and stakeholders. - End-to-End Service:
From drafting contracts at the project’s inception to final account preparation at project close, we provide comprehensive support throughout every phase of your project.
Industries We Serve
Our Contract Administration service is ideal for projects across a wide range of sectors, including:
- Commercial Developments
- Residential Projects
- Industrial Construction
- Public Sector Infrastructure
- Healthcare & Educational Institutions
- Retail & Hospitality
No matter the scale or complexity of your project, QuontCost’s contract administration services provide the expertise and assurance you need to ensure a successful outcome.
Contact Us Today
Need expert contract administration for your construction project?
Let QuontCost Quantity Surveyors ensure that your contracts are managed efficiently and effectively, so you can focus on what matters—delivering a successful project. Contact us today for a consultation.
Call us at: +254724500222
Email: info@quontcost.co.ke
Office Address: ACK Building, Suite 6, Otiende-Sasumua Road, Lang’ata